Settlement documents
What documents a settlement run produces in ClaimDS — a GST credit note, a vendor credit-memo draft, or none — and where they're indexed.
When a settlement is committed, ClaimDS produces the document that records it — and which document depends on what kind of money is being settled. Each is generated from the settlement itself, so the figures on the document match the run behind it.
Which document, by settlement type
- A rebate you owe a customer produces a GST credit note — a tax document with the required particulars (see GST credit notes explained).
- A rebate a vendor owes you produces a credit-memo draft — a request for the vendor to issue their credit memo. It isn't itself a GST document.
- Some settlements produce no document — where there's no credit event, the factsheet is the record.
Frozen and verifiable
Like factsheets, settlement documents are generated once and locked, and they carry a fingerprint of their contents. That makes each one tamper-evident — finance or an auditor can confirm it hasn't been changed since it was issued.
Finding documents
Everything ClaimDS generates — credit notes, statements, letters and compliance exports — is collected in one place. The documents index in the reports area lets you filter by partner and date and find any document, drawn together from across claims, reconciliation and settlements. See find a generated document.
Related
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