Month-end close in ClaimDS
A practical close routine in ClaimDS — review accruals, pre-validate GST, reconcile and settle, then check what's outstanding before you close.
Month-end is when the pieces come together. There's no single "close" button in ClaimDS — instead there's a short routine that takes you from "where do we stand?" to a clean, settled, recorded period.
The order matters
The routine front-loads the checks: understand the accrual position, clear GST blockers, then reconcile and settle. Doing it in that order means each step rests on a clean one before it.
Run the close
Follow the numbered steps below. If a settlement won't go through, work a settlement won't complete; to see what's still outstanding, use track expected settlements.
Step-by-step
Review the accrual position
Start in the finance reports. Check the accrual register for what's been posted in the period and the open-accruals aging for what's earned but not yet settled, so you know the position before you act.
Pre-validate GST
Run the Smart GST pre-validation over your credit and debit notes to catch compliance issues before the filing window. Clear any blockers now rather than discovering them after you've settled.
Reconcile what's outstanding
Work the open reconciliation sheets so claims are matched to credit notes and the figures tie out. Settlement uses reconciled amounts, so this comes before settling.
Run the settlements
Settle the agreements that are ready, review each run, and record the payouts. The settlement console's tabs show you what's in-flight, committed, paid and reversible at a glance.
Check what's still expected
Open the expected-settlements view to see what's still owed, aged by principal, so nothing outstanding slips past the close unnoticed.
Confirm the trail
Glance at the audit trail and the documents index to confirm the period's activity and that the credit notes and statements you expect were generated. Then you can close with confidence.
Frequently asked
Why pre-validate GST before settling rather than after?
Because a settlement that produces a non-compliant credit note becomes a problem in your return. Catching it before you settle keeps it cheap to fix.
What if a settlement is stuck at close?
It's usually an unconfirmed reconciliation, an outstanding GST blocker, or a permissions gap. See "A settlement won't complete" for the checklist.
Still stuck?
Book a demo and we'll walk through it on your own data — or just talk to us.