ClaimDS and your finance numbers
ClaimDS determines the rebate and settlement numbers your finance team needs — it isn't a general ledger and doesn't track revenue, cost or margin itself.
It's worth being clear about where ClaimDS sits in your finance stack, because that sets the right expectation for what you'll find here. ClaimDS is the system that determines what you owe and are owed on rebates and claims — and it hands those numbers to your accounting and BI systems, which do the rest.
What ClaimDS determines
ClaimDS works out the money that flows through the rebate and claims process:
- Accruals — what's been earned on an agreement but not yet settled.
- Settlements — what's been claimed and paid out, with the GST credit notes behind them.
- Deductions and write-offs — what partners took, and what's been given up.
These are the rebate and trade-spend figures — the part of your P&L that's genuinely hard to track anywhere else.
What it deliberately doesn't do
ClaimDS is not a general ledger or an accounting system. It doesn't hold a revenue figure, it doesn't track your cost of goods, and it doesn't compute profit margin. Those need data ClaimDS doesn't carry — and your ERP already owns them. ClaimDS feeds those systems; it doesn't replace them.
Best practice — treat it as your rebate sub-ledger
The clean way to think about it: ClaimDS is the sub-ledger for rebates and claims, and your ERP is the general ledger. Each period, pull the finance registers, reconcile the accrual figures to your provisions, and use the settlement register as the basis for the entries you post in your accounting system. Keep the determination in ClaimDS and the posting in your ledger, and the two stay clean.
Related
Still stuck?
Book a demo and we'll walk through it on your own data — or just talk to us.